• The client will provide an excel spreadsheet of the student/player database for the current school year.  All individuals to be photographed on the scheduled date of event must be included. Spreadsheet will include the parents first name, last name, grade, teacher, cell phone, email.  The studio/photographer will use this information to provide the images to each family via the online workflow system. The spreadsheet must be delivered to the studio no later than 2 weeks prior to the event date.  

•All edited images will be available online in a private, password protected gallery, for viewing and ordering purposes within one month of the date of the event.

• Digital Photos will be delivered to client once purchased via downloadable link through studio's site. The digital photos will be Hi resolution jpg format with rights to make prints and use for social media.  All retainer/deposit fees are non-refundable but may be transferred to a new date in the event of fire, flood, hurricane or other natural disaster based upon availability. Regina Calderone Photography retains legal copyrights to all images.

• The Client agrees that he/she is responsible for all parties involved with the agreed upon photo session.  If there is an individual involved in the photo session who does not agree to the terms of this agreement the Client assumes responsibility for any liability.  

• In the unlikely event of a total photographic failure or cancellation of this contract by either party or in any other circumstance, the liability of one party to the other shall be limited to the total value of the contract.  Neither party shall be liable for indirect or consequential loss.

• It is understood this Studio/Photographer is the exclusive official photographer retained to perform the photographic services requested on this Contract.

• Upon signature, the Studio/Photographer shall reserve the time and date agreed upon. Unless the Studio is able to fully replace the cancelled reservation, all sitting fees and retainers are nonrefundable, even if the portrait is rescheduled or canceled for any reason other than inclement weather.

• If, in the opinion of the photographer, inclement weather or other adverse conditions prevent the creation of a portrait meeting the artistic standards of the studio/photographer, photographer may elect to use an alternate location or to reschedule the portrait.  The photographer reserves the right to choose the background for the event. 

• No part of any order, including previews, will be delivered until the balance is paid in full.

• The Studio/Photographer reserves the right to use images created under this contract for advertising, display, publication or other purposes. The Client signing this contract warrants that he or she has actual authority to agree to the use of the likeness of all persons included in the portrait in this manner and shall indemnify and defend the Studio/Photographer in the event of litigation arising out of such use. Digital files and previews remain the exclusive property of this Studio/Photographer.  

• Studio/Photographer may substitute another photographer to take the photographs in the event of Studio/Photographer’s illness or of scheduling conflicts. In the event of such substitution, Studio/Photographer warrants that the photographer taking the photographs shall be a competent professional.

• If the Studio/Photographer cannot perform this Contract due to fire or other casualty, strike, or other cause beyond the control of the parties, or due to Photographer’s illness or emergency, then the Photographer shall return any deposit or sitting fee to the Client but shall have no further liability with respect to the Contract.  This limitation on liability shall also apply in the event that photographic materials are damaged in processing, lost through camera or media malfunction, lost in the mail, or otherwise lost or damaged without fault on the part of the Photographer. In the event the Studio/Photographer fails to perform for any other reason, the Studio/Photographer shall not be liable for any amount in excess of all monies paid.

• The charges in this Contract are based on the Studio’s/Photographer’s Standard Price List. This price list is adjusted periodically and future orders shall be charged at the prices in effect at the time when the order is placed.

• NOTICE OF COPYRIGHT: It is ILLEGAL to copy or reproduce these photographs elsewhere without Studio’s/Photographer’s permission, and violators of this federal law will be subject to its civil and criminal penalties.